CAMPER CHECK-IN PROCESS
​

​REQUIRED PERSONNEL, SUPPLIES & DOCUMENTS:
  • Three Activity Leaders or Volunteers
  • Two Rectangular Tables, Highlighters, Pens
  • MLF Camp Check-In Banner
  • Three copies of ACTIVE Registration Report
    • Registrar will generate Registration Report for each session, and make available in “Weekly Camp Information “ folder on Dropbox. Camp Director will print necessary copies.
  • One hundred copies of Camper Authorized Pick Up Form
    • Form is available in “Weekly Camp Information” folder on Dropbox. Camp Director will print necessary copies
  • Laptop / Chromebook for accessing ACTIVE database
 
PROCESS:
  • Activity Leaders will check-in each camper. Use highlighter to mark on Registration Report that camper has been checked in.
    • Inform camper of their Team name.
    • Verify with parent people authorized to pick up camper.
      • If parent wants to make changes to the list of authorized people, ask them to update the Camper Authorized Pick Up Form - there are Volunteers assigned to assist with this task. 
        • Following the completion of Camper Check-In the Authorized Pick Up Forms will be distributed to the Group Leaders.
    • Verify that there is no outstanding tuition balance for camper
      • If there is a balance, refer parent to the Camp Director who will accept payment directly, and enter the payment information into ACTIVE.
  • Instruct the parent/guardian to assist camper in finding their group, to pick up camper T-shirt, and to have camper change into T-shirt. 
  • If a nursery program is being offered: The parent/guardian with a nursery-aged child must complete a “Camper Authorized Pick Up Form” for their nursery-aged child(ren).  
  • Group all Authorized Pick Up Forms by Group Name, and alphabetize by last name within group.  Give collated forms to Camp Director.
    • Camp Director will distribute forms to Camp Group Leaders for inclusion in Group folder.
  • Consolidate all check-in data onto one Registration Report. Inform Camp Director of campers who did not check in.
    • Camp Director will contact parent/guardian of campers who did not check in to determine status.
    • Camp Director will inform High School Volunteers of campers who have not checked in.
  • Discuss any check-in problems, questions, and discrepancies with the Camp Director.
  • Clear off table and put away, if necessary. Return all supplies to storage.