CAMPER CHECK-IN PROCESS
REQUIRED PERSONNEL, SUPPLIES & DOCUMENTS:
PROCESS:
- Three Activity Leaders or Volunteers
- Two Rectangular Tables, Highlighters, Pens
- MLF Camp Check-In Banner
- Three copies of ACTIVE Registration Report
- Registrar will generate Registration Report for each session, and make available in “Weekly Camp Information “ folder on Dropbox. Camp Director will print necessary copies.
- One hundred copies of Camper Authorized Pick Up Form
- Form is available in “Weekly Camp Information” folder on Dropbox. Camp Director will print necessary copies
- Laptop / Chromebook for accessing ACTIVE database
PROCESS:
- Activity Leaders will check-in each camper. Use highlighter to mark on Registration Report that camper has been checked in.
- Inform camper of their Team name.
- Verify with parent people authorized to pick up camper.
- If parent wants to make changes to the list of authorized people, ask them to update the Camper Authorized Pick Up Form - there are Volunteers assigned to assist with this task.
- Following the completion of Camper Check-In the Authorized Pick Up Forms will be distributed to the Group Leaders.
- If parent wants to make changes to the list of authorized people, ask them to update the Camper Authorized Pick Up Form - there are Volunteers assigned to assist with this task.
- Verify that there is no outstanding tuition balance for camper
- If there is a balance, refer parent to the Camp Director who will accept payment directly, and enter the payment information into ACTIVE.
- Instruct the parent/guardian to assist camper in finding their group, to pick up camper T-shirt, and to have camper change into T-shirt.
- If a nursery program is being offered: The parent/guardian with a nursery-aged child must complete a “Camper Authorized Pick Up Form” for their nursery-aged child(ren).
- Group all Authorized Pick Up Forms by Group Name, and alphabetize by last name within group. Give collated forms to Camp Director.
- Camp Director will distribute forms to Camp Group Leaders for inclusion in Group folder.
- Consolidate all check-in data onto one Registration Report. Inform Camp Director of campers who did not check in.
- Camp Director will contact parent/guardian of campers who did not check in to determine status.
- Camp Director will inform High School Volunteers of campers who have not checked in.
- Discuss any check-in problems, questions, and discrepancies with the Camp Director.
- Clear off table and put away, if necessary. Return all supplies to storage.